Organising travel and communications
Adjust the way work is organised, provide the necessary time for journeys and define the most suitable mode of transport. Prioritise communications for when not driving and prohibit phone use at the wheel.
Better management of schedules and optimisation of journeys reduces journey times and external risk factors while driving (traffic jams, unsuitable driving hours, etc.).
Using the latest technological solutions for fleet management makes it easier to organise travel, via monitoring of vehicles and journeys (with or without GPS tracking) and online calendar management. It directly benefits your drivers, who can pre-save addresses for more fluid driving and access a history of their journeys to optimise their trips.
With regards to communication: using the phone and hands-free kits should be prohibited and calls should automatically go to voicemail when driving. Introducing the right to disconnect for employees (which was added to the French Labour Code in 2017) during work-related journeys could support this rule. Its use has grown significantly: 47% of organisations engaged in risk prevention say they implemented it in 2020.
Choosing the right vehicles and proper maintenance
Choose the right vehicle for the work to be performed, fit it out properly for carrying loads and tools, and maintain it correctly.
In this area, there is a fleet management application that can anticipate the necessary maintenance based on the latest inspections or the odometer reading.
With the most advanced solutions, it is possible to fine-tune your fleet’s activity via functions specific to the type of vehicle being used. Ocean Geobuild solutions include, for example, monitoring of construction machinery and equipment, and the sending of alerts in the event of anomalies or improper use to prevent the risks associated with their use.
Remember to establish systematic driver’s licence checks on a regular basis, e.g. every three months.
Training everyone in the company
Company directors, managers, members of the company works committee, vehicle fleet managers and employees must be trained in best practices for risk prevention on the roads.
According to the 2021 Arval Mobility Observatory fleet barometer, training courses on eco-driving and safety are the most effective way of preventing risks on the road. Eco-driving aims to raise awareness of more efficient and safer driving. Ocean, in partnership with the ECF, therefore offers training courses on eco-prevention and accident and injury prevention.
The Ocean solution includes an eco-driving module in its platform, which reports the driving behaviour of those behind the wheel.
With the eco-driving module, you can see ‘sudden’ actions (acceleration, braking, etc.) by drivers and help them find ways to drive more smoothly and therefore more safely. OGF, a French funerals specialist, has fitted the 3,200 vehicles in its fleet with connected boxes. These send real-time information to drivers about ‘sudden’ actions (acceleration, braking, etc.) to help them drive more smoothly and therefore more safely.